MOVING OFFICE - HELPFUL HINTS

Moving an office may be a special challenge because it often has to happen while business is still being conducted. Use these hints to form it as low stress as possible.

1. Make a Destination plan

With this plan it'll be very easy for workers and movers to place the furniture and equipment within the correct location. All of the mover staff and therefore the office should have access to the ground plan. Make extra copies to distribute at the origin office also as at the destination office.

The floor plan should have labels and color codes to make sure the right positioning of the furniture and boxes, especially if there's quite one floor at the new office.

2. Evaluate the new facilities

Know what's available at the new offices.

- Have a map of parking structures or lots. Make temporary parking assignments to avoid confusion during the primary week of the transition. If parking permits are necessary, arrange for them before time and be able to distribute them at the new location.

- Know the size of any loading docks, warehouse doors or garage doors. Remember of height restrictions.

- Have a map of stairs and basement entrances.

- Know the amount and site of elevators.

3. Alert the moving company and destination moving company of any unusually heavy, bulky or awkward pieces of machinery.

4. Security personnel and building supervisors should be alerted at the moving office origin and destination about the times of packing, unpacking and moving.

5. All the packing and moving activities should be pre-planned with clear and specific dates for packing, moving and unpacking. All the boxes should be labeled with inventory numbers and color codes to make sure they're within the correct rooms or locations. The labels should, of course, coordinate with the destination plan.

Most furniture should be emptied and therefore the contents packed in boxes. Desks, bookcases, office supply cabinets should be emptied. Filing cabinets are often emptied only half thanks to reduce weight. The emptied papers must be clearly labeled in order that they are often easily returned to the right cabinets. The filing cabinets should be locked and therefore the openings covered with tape or tied with rope to stop the drawers from opening. The professional packers will pack the office computers, monitors, printers etc. But all liquids should be emptied and thrown away. The office should disconnect all machines and tape the varied power cords to their respective machines.

6. All personal items belonging to the staff should be far away from the office before the move takes place. Nobody should believe the professional packers and movers to move their personal estate.

7. Hazardous materials like paints, cleaners, toxins, pesticides, or floor polishers should be disposed of.

8. The company must arrange for insurance of its property. Also, all items should be carefully inspected at the destination before bills of lading are signed showing satisfaction with the delivery. Generally, the entire packing boxes wont to transport any delicate office equipments like CPUs, monitors, printers, etc. should be kept until all the equipment is decided to be damage-free.

With these eight helpful hints moving office should be smooth and efficient.

Thanks & Regards